The 20-minute example
Sunday evening, two adults, one phone or one sheet of paper. The minutes are an example of pace, not a rule. A quiet week takes ten.
| Time | Part | Owner |
|---|---|---|
| 5 min | Review this week’s events and unresolved dates | Alex |
| 5 min | Agree who handles each task | Alex and Jordan |
| 5 min | Check supplies before adding purchases | Jordan |
| 5 min | Update a moved item’s location and confirm the next action | Alex |
The first next action this week: review the Halloween bin location before the weekend.
Review the dates, including unconfirmed ones
Read the week out loud. Anything with a time and a place is fine. Anything with a missing time stays all day; anything with a missing date stays off the calendar until someone confirms it. The costume parade in the school calendar and the photo day in the coach’s email are exactly that kind of line: keep them in the note, not on the calendar.
Give each next action an owner
Say who does each task, and whether it has a date. In DrawerPilot a task is Anytime, has a Due date, or Repeats; a repeat can stay with one person, take turns, or split the week. People without accounts, a child for instance, can still be named on the chart.
Check supplies before adding purchases
The supply sheet asks for four glue sticks. Two are in the desk bin. Buy two. This is a decision you make by looking, at the cupboard or at the spots you recorded; nothing counts the cupboard for you. Lower the quantity on the list, or delete the line.
Update one item that moved
Pick one: the Halloween tote that went back on a different shelf, the beach towels that never made it back to the garage. Move the items to the spot they are in now. One correction a week keeps the record accurate.
Notifications that help the review
Turn on the weekly overview for the evening you hold the review and the agenda arrives by push or email: the week’s events and chores, day by day. Assigning a task sends the person a push or email within a few minutes, and a reminder before a due date is a setting each person turns on. Notifications are part of Pro. How notifications work.